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Conference Management

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Event Management

Feel confident knowing that every element of your conference will be organised with precision from the professional, friendly and experienced team at Watermark Events. Each detail will be covered from venue sourcing, delegate registrations, budget management, program design, through to onsite logistics and post event reporting.

Your dedicated Event Manager will coordinate your conference from commencement to conclusion, providing you with a project timeline to ensure all tasks are identified and actioned, on time and within budget.

Our service is based on attention to detail, flexibility and innovation.

Attendee Management

When planning a conference, attendee satisfaction is a crucial element of delivering a successful event. Watermark Events use a sophisticated attendee management system that is customised to your specific needs.

Not only do we offer your attendees a seamless registration process, we pride ourselves on offering exceptional customer service, with all email and phone enquiries answered in a timely and professional manner.

Regardless of the size of your event, from 50 attendees to 5,000+, our registration services are tailored to your needs.

Sponsorship + Exhibition Management

Sponsorship and exhibition generates valuable income to cover event costs. Helping you maximise your income, we assist you to put together an attractive prospectus, with unique offerings through to implementing all benefits. We believe in building these relationships to ensure sponsorship satisfaction.

We can manage every aspect of your exhibition. Our team can assist with exhibition sales, provide a comprehensive exhibitors manual, liaise with exhibitors regarding all administrative aspects, floor plan designs and manage onsite logistics and visitors.

Program + Speaker Management

The program is the heart of any conference. You want your delegates to walk away feeling engaged, refreshed and excited to implement their new learnings.

Your speakers should also feel supported in the lead up and onsite. Watermark Events offers a range of services to ensure your next conference program is one to remember. We will develop an online call for abstract system to suit your requirements, which allows for committee reviewing and grading.

We will work with you to develop a bespoke program in addition to speaker arrangements, social events, award presentations, pre and post tours, and delegate/ team building activities.

Venue + Accommodation Management

Choosing the right venue can have an effect on your bottom line, delegate experience and program capacity. We can guide you through this process, offer expert advice and negotiate the best outcome for our clients.

Providing logistics and production support before, during, and after your event, we manage all venue arrangements from room allocations, set up, catering, staffing and running orders all inline with the agreed timelines and budget.

Our service furthermore extends into accommodation management, from quoting, negotiating and contracting to get the best rates possible for your attendees.

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Supplier Management

With the production of any event comes many moving parts, an integral part is the use of professional suppliers, bringing it all together. From merchandise, audio-visual, exhibition and entertainment, we will source a minimum of two quotes, negotiating the best rates without compromising on quality and contract your selected supplier, all within budget.

Lean on our extensive industry knowledge and experience to give you reassurance in the quality and service you are receiving from the suppliers needed to ensure the smooth running and success of your event.

Financial + Budget Management

Financial management requires careful planning and budgeting and is critical in understanding the success and financial achievement level. We will manage and process your delegate and sponsor income and expenses for supplier payments.

To get a full understanding of your financial responsibilities, a comprehensive budget will be created in conjunction with you and regular updates provided. Post event you will receive a detailed report of all income, expenses, invoices and final budget.

Onsite Management

As your delegates arrive, they will be welcomed by our friendly and professional registration staff, making sure your event gets off to the best start.

Your dedicated Event Manager will oversee all onsite logistics from the venue, audio-visual and exhibition set ups, through to managing the running order and supporting the committee.

We recognise that even with the best laid plans the unexpected can happen. This is when we come into our own. We will anticipate such events and react accordingly to ensure the success of the conference.

Proud members of the Professional Conference Organisers Association Australia.

Professional Conference Organisers Association - Certified Event Manager
Professional Conference Organisers Association - Certified Event Manager

Let’s discuss how we can elevate your event to the next level

Phone

07 5530 5642

Email

Office Hours

Monday – Friday
8:30am – 5:00pm

Location

Gold Coast, QLD
Australia